Vision-Based Staffing Plan Maps 


Complete the form on the right to start the map-building process for your FCA ministry area.


Download and review these documents

  1. Vision-Based Staffing Planning Guide (PDF)
  2. Vision-Based Staffing Map (step-by-step) Production Guide (PDF)
  3. Vision-Based Staffing Map Planning Worksheet (Excel)


Fill out your Vision-Based Staffing Map Worksheet (Excel) and email to

Frequently Asked Questions

How Much Does a Map Cost?

The cost for an average staff map is $250. Maps that are larger or more complicated (ex. large multi-area maps, state maps, etc) take more time to produce and can be more expensive. Once we receive your map worksheet or request and we feel like it will require more time and resources than the basic map cost covers, we will visit with you and give you a cost estimate based on your map requirements.

How do I pay for my map?

We’ve made it possible for you to pay for your map right out of your ORG. When you fill out the map kick-off form, you will be able to provide the ORG number that should be billed for the map.

How much does it cost to update my map?

We want the creation and edit process to be as painless and cost-effective for staff as possible.

Your initial map cost includes free map updates for a 12-month period from when your map is finalized. You can make any changes or tweaks to your map for free within your first 12 months. After the map is older than a year old, we are still able to make edits for you, but for a nominal fee. Charges for edits are processed by the Support Center monthly through staff ORG numbers. 

After the map is 12-months old, we do charge hourly ($45/hr), billed in 15-min increments. Most minor edits to a map (even if there are a few) will take less than 15 minutes ($11.25). More extensive changes/revisions will naturally take more time, but we work as fast and efficiently as possible to keep the cost down. Extensive changes could take up to an hour (challenging updates might be more). 
If there is any question about cost, you can always send an email to and inquire what estimated cost might be for your edits beforehand.
What will I receive when I'm finished?
When your ititial map has been built and has been finalized, we will send to you a hi-resolution PDF file of your map that can be printed, shared via email or displayed on a smart phone or tablet.
We’ll also provide you with a PNG graphic of your map (without a background) that you can include in your website, presentations, documents and manuals.
Whenever you make edits to your map, we’ll provide you with an update version of your PDF and PNG files.
How long does it take to create a map?

The time to create a new map depends on severeal factors (schedules, work load, responsiveness to changes/questions, complexity of map). In general, an average map can be produced in 1-3 weeks. 

The Map Building Process

1. Vision-Based Staffing Plan Guide

Once you fill out the form with your map contact information, you should review the vision-based staff planning guide. It covers the foundations for your staffing plan. If you have any questions about the staff forecasting process, please consult with your supervisor prior to submitting your planning worksheet.

2. Complete Your Worksheet

After you’ve reviewed the planning guid and the production guide, you’ll be ready for the vision-based staff planning worksheet. This is a very important piece and will help you divide your ministry area by sections and then help you identify where you currently have staff and help you forecast where new staff will be needed. 
To calculate the total staff needs for your area, you will need to know how many schools are in each ministry area (middle school, high school and college/university). These totals will help you forecast future staff needs based on these totals. Again, if you have any questions or concerns about how to accurately forecast the staffing needs for your area(s), we encourage you to consult with your supervisor prior to submitting your final worksheet to us.
The basic building blocks for these maps are state counties or parishes. Even though you may choose to divide your ministry area by other means, we will need to know the names of the counties or parishes to start putting together your map. So, as you identify the specific geographic areas of your ministry area on your worksheet, you will need to list what county(ies) or parishes that are included in your areas. For each ministry area, you can give it a name or designation and then identify the county or parish it resides in. Note: a ministry area can cover multiple counties/parishes (i.e. rural areas) and a county/parish can contain multiple ministry areas (i.e. urban areas).

3. Submit Your Map Worksheet

Once you have the worksheet completed, please email your worksheet to and we will get your map assigned to a designer and started. The map starts off with just the counties in your area(s), so be sure that you’ve clearly indicated those on the worksheet. Next, we’ll start to fill out your map with your ministry numbers. As we make progress on your map, we’ll email you draft samples. We’ll go back and forth with the editing process until your map is correct and final.
I’m attaching a sample map from South Carolina (which might be bigger or smaller than your area) so you can see what a finished map looks like. The darker staff icons in the boxes on the map indicate existing staff. The lighter staff icons indicate future (vision) staff.

4. Map Production Guide

Next, please review the production guide. This will help you understand the map building process. It’s not a difficult process, but we’re here and ready to help with any questions. Plus, we’ll be walking with you through the entire process.
We’re here to answer any questions and guide you through the process. So, don’t hesitate to let us know if you have questions.

Vision-Based Staffing Plan Map


Please fill out this from for each, individual map you are requesting. Each map will be billed separately. Please see the FAQ for additional pricing information.

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