The Map Building Process
Once you fill out the form with your map contact information, you should review the vision-based staffing planning guide. It covers the foundations for your staffing plan. If you have any questions about the staff forecasting process, please consult with your supervisor prior to submitting your planning worksheet.
THE PRODUCTION GUIDE
Next, please review the production guide. This will help you understand the map building process. It’s not a difficult process, but we’re here and ready to help with any questions. Plus, we’ll be walking with you through the entire process.
COMPLETE THE WORKSHEET
After you’ve reviewed the planning guid and the production guide, you’ll be ready for the vision-based staff planning worksheet. This is a very important piece and will help you divide your ministry area by sections and then help you identify where you currently have staff and help you forecast where new staff will be needed.
To calculate the total staff needs for your area, you will need to know how many schools are in each ministry area (middle school, high school and college/university). These totals will help you forecast future staff needs based on these totals. Again, if you have any questions or concerns about how to accurately forecast the staffing needs for your area(s), we encourage you to consult with your supervisor prior to submitting your final worksheet to us.
The basic building blocks for these maps are state counties or parishes. Even though you may choose to divide your ministry area by other means, we will need to know the names of the counties or parishes to start putting together your map. So, as you identify the specific geographic areas of your ministry area on your worksheet, you will need to list what county(ies) or parishes that are included in your areas. For each ministry area, you can give it a name or designation and then identify the county or parish it resides in. Note: a ministry area can cover multiple counties/parishes (i.e. rural areas) and a county/parish can contain multiple ministry areas (i.e. urban areas).
SUBMIT THE WORKSHEET
Once you have the worksheet completed, please email your worksheet to [email protected] and we will get your map assigned to a designer and started. The map starts off with just the counties in your area(s), so be sure that you’ve clearly indicated those on the worksheet. Next, we’ll start to fill out your map with your ministry numbers. As we make progress on your map, we’ll email you draft samples. We’ll go back and forth with the editing process until your map is correct and final.
I’m attaching a sample map from South Carolina (which might be bigger or smaller than your area) so you can see what a finished map looks like. The darker staff icons in the boxes on the map indicate existing staff. The lighter staff icons indicate future (vision) staff.
We’re here to answer any questions and guide you through the process. So, don’t hesitate to let me know if you have questions.